Trusting Your Vendors – The Hard Truth You Need to Hear
- Plan It With Me
- Aug 4
- 6 min read
Over the years, we’ve learned a thing or two about what truly creates an enjoyable wedding experience. Enjoyable for the bride, the groom, the couple, the family and the guests. We’ll be the only planner that will tell you that we can’t create a completely “stress-free” wedding process. Yep, we’re THAT honest. The reason we say that is because we have no control over your family or friends…and more times than I can count, that’s where the stress typically comes from. We’ll circle back on that in another post soon to come, for now, let’s focus on how we can create an experience that is as least stressful as possible. That’s where we come in as planners and where your vendors come in to be part of your collaborative dream team.
Want some more truth, most weddings have issues during set-up. Something won’t work right that was planned. The wrong color linens get delivered, cake shows up still frozen, the DJ you hired on a “special offer” plays great music but is a terrible emcee, food comes out cold, the candles warped in the drive to the venue due to the extreme TX heat, and so on, and so on. (BTW, these are all things that have happened to us over the years.) These are not disasters, these are problems that the right team knows how to pivot to resolve. Just this last weekend a groomsman came to me and asked if I had replacement cufflinks in my kit. And while I normally do, they must have gotten used without anyone on the team realizing; therefore, they never got replaced. Instead, “I said I think I can fix it.” He professed that I didn’t need to bother with it but I said, “No, let me try….I love a good challenge”, and off I went. 30 minutes later emerging with a fully functional cufflink. THAT’s why you need to trust the right vendors when you find them. A vendor that truly cares, will have everyone’s back on wedding day.
And before we get into it, here’s even more truth. Most of the time, when the planning process really starts falling apart and feeling chaotic, it’s when couples don’t trust their vendors. That might sound harsh, but after planning hundreds of weddings as a team, we’ve seen it firsthand. The best events—the ones where the couple feels relaxed, the photos are stunning, and the guests have the time of their lives—those weddings are built on trust. I get it—you’ve never done this before. You’re putting your time, money, and emotions into one day. And you want everything to be perfect. So of course, it’s hard to let go. But here’s the thing…
You’ve stayed up nights researching your perfect team. You’ve maybe made selections or hired a planner to guide you throughout the process (the BEST choice BTW). You vetted, stalked Instagram, read the reviews, poured through The Knot and Wedding Wire in hopes you've made the right decision, so remember, you picked them for a reason. Now it’s time to hand over the reins and let them do what you've hired them to do. Let's talk about trusting your vendors and go over some of the hard truths, you need to hear.
1. You Hired a Team of Pros—Let Them Be Pros
Your vendors aren’t random. You didn’t spin a wheel and hope for the best. You intentionally chose people whose work you loved and whose expertise stood out. So let them use that expertise.
We’ve seen couples get in their own way by micromanaging every floral stem, every song, every second of the timeline. And you know what happens then? Stress. Sleepless nights. Missed moments. Burnout. And a final product that feels forced instead of effortless.
When you let the professionals take the wheel, you get better results. Period.
2. Trying to Control Everything Only Leads to Burnout
Here’s more hard truth…you can’t do it all, and you shouldn’t have to. You don’t get married every day but we plan weddings every day. So let us do our thing. We got you, boo!
You don’t need to hover over your vendor team. You don’t need to create a 40-slide PowerPoint for your photographer. You don’t need to map out your DJ’s playlist to the second, that’s not your job, it's ours!
Our team works best when you trust us to make smart decisions in real time. We don’t guess—we know. And if something needs your input, we’ll bring it to you. Otherwise, trust that we’ve got it under control.
3. We Can’t Problem-Solve If You Don’t Let Us
Things come up on wedding days. Weather shifts. Family dynamics flare. A vendor gets stuck in traffic. Again, these are not disasters, these are bumps in the road and they are VERY normal.
The difference between a good wedding and a great one? A trusted team that knows how to pivot without panicking.
We’ve redirected entire layouts in the pouring rain. We’ve moved 150 guests from cocktail hour to the dance floor in 30 seconds flat. We’ve calmed crying flower girls, cut out drama, and still got you to the aisle on time. But we can only move fast and solve well if you let us.
4. Let Go of the Checklist. Be in the Moment.
We’re not here to impress you with fancy timelines and fluffy ideas. We’re here to get you to that moment when you look around and say, “This is exactly what we wanted.” As a matter of fact, our timelines average about 14 pages and are extremely comprehensive to ensure no detail is missed. We’re going to guide every step for the weekend; you are allowed to check out and let us be your BFF to make it all happen.
But to get there, you have to let go a little. You can’t be present if you’re worried about escort cards or catering trays. That’s what we’re here for. You don’t need to babysit the process—you need to enjoy the process. Trust us to carry the pressure so you can feel the joy.
Bonus truth, the absolute worst thing you can do is show up in the middle of set-up and start asking questions about what is getting done next. Did we forget to do “X”, are we doing “X”, is that item going to be moved, etc. We’ve been known to ask family to leave set-up and let us do our thing. It’s extremely difficult to manage vendors, check details and reassure you in the moment that we got this….but here’s a secret, we do!
5. Trust Isn’t Optional—It’s the Foundation
This isn’t about letting go of control just for the sake of it. It’s about knowing when to step back so something better can take shape. You can have a Pinterest-perfect wedding that looks good on the outside but feels tense underneath. Or you can have a wedding that’s full of ease, flow, fun, and real joy—because you trusted the people you hired.
We promise: you’ll feel the difference!
Final Thought: We’re Not Just Your Planners—We’re Your Partners. We care, and we are going to do whatever it takes to make you leave your event on cloud 9
We don’t do cookie-cutter weddings. We do NOT do half-effort. We don’t just “show up.” We show up with attention, care, and an emotional investment. We build relationships with our couples, and we advocate for you every step of the way. That means we need your trust.
Because when we have that? We can give you the kind of day you actually want. Not just the one you planned.
Ready for a planning experience that feels different? Let’s start building your dream team and then let us take it from there!
Plan It With Me today to bring our vision to life with ease! When you have your first consultation, you'll immediately realize that you are with a tried and true, seasoned veteran planner of 20+ years that will not disappoint you. And you’ll be greeted with a hug at ever meeting because we love you that much. Let that be your sign to take a deep breath, close your computer, and go to sleep. We’ve got you baby love….every step of the way.
No time to read the whole post? Hang tight because we'll be posting the corresponding podcast episode soon!
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